My school decided they wanted me to create a digital year book. It was discussed amongst the staff to have cameras and take pictures of anything within their classrooms, that they thought would have been a highlight for the school year. The requirements were that the pictures should be clear and stay within the guidelines of the code of ethics. All the teachers agreed, after all everyone knew how to take pictures. Scope creep according to Portny et.al 2008 is ‘the natural tendency of the client, as well as project team members, to try improving the project’s output as the project progresses.’ It started off great teachers were snapping just about anything. What they all agreed upon was to save their pictures on their computers which they would extract a month before the presentation to have their compiled and edited for the digital yearbook. The teachers were asked to save the pictures according to date and time this way the pictures would be correctly placed on the time line for the students to view everything that happened in the order in which it did. As the project manager at the time I ensured that I took pictures of multiple classrooms in the event that something went wrong. And so it did when it was time to extract the pictures from the computers a teacher had just downloaded the pictures without having a date or time for the events. This made the project fall way behind. The entire team had to sit with the schools calendar to decide based on outfits and sometimes back ground to figure out the date or time. This affected the time the project was to go out as they pictures had to be stored placed on the timeline, most of them had to edited and corrected. The principal of the school was not happy as the demo of the video was scheduled for the PTA to have the parents get ready to buy. I felt so bad as I had failed as the project manager and Instructional designer.
In situations like this, ‘ project managers must expect change and be prepared to deal with it. The best approach is to set up a well-controlled, formal process whereby changes can be introduced and accomplished with as little distress as possible.’ Portny et.at 2008 pg. 346
To meet the deadline I had to stay up late and made small clips on a time line of students I have taken it was rushed but I believe well done as the orders were greater than expected. Looking back at the situation is should have not taken their word for it and check to make sure they were doing as they said as I created double work for me and the rest of my team.
Images retrieved from http://www.thedigichick.com/shop/Yearbook-Class-of-TDC.html
Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B.(2008). Project management: Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.